Secretarial Compliance Services
The biggest asset of the Company is to be in line and up to date with all the compliance applicable to a Company. There are certain reporting or filings that are mandatorily applicable to a Company to keep it an ongoing concern. In addition, the long-term business growth of a Company depends upon its Corporate Governance practices which are achieved by complying with all the applicable laws.
The term Company Secretarial Compliance or corporate secretarial compliance is a comprehensive term that includes all the compliance, from basic to the complex in nature which is required to be done timely to avoid the status of Defaulting Company. If these compliances are not carefully looked upon and completed within the due dates prescribed in the law, it may result in the payment of heavy late filing fees and hefty penalties. Hence to be safe from the above situations, the secretarial compliances to be taken care of are summarized below:
Conducting Board Meetings & General Meetings
1) Conducting Board Meetings & General Meetings
Every company shall hold the first meeting of the Board of Directors within thirty days of the date of its incorporation and thereafter hold a minimum number of four meetings of its Board of Directors every year in such a manner that not more than one hundred and twenty days shall intervene between two consecutive meetings of the Board. [Section 173(1)]
A One Person Company, small company and dormant company shall be deemed to have complied with the provisions if at least one meeting of the Board of Directors has been conducted in each half of a calendar year and the gap between the two meetings is not less than ninety days. [Section 173(5)]
However, nothing contained in this sub-section and in section 174 shall apply to One Person Company in which there is only one director on its Board.
All companies except one person company (OPC) should hold an AGM after the end of each financial year. A company must hold its AGM within a period of six months from the end of the financial year.
However, in the case of a first annual general meeting, the company can hold the AGM in less than nine months from the end of the first financial year. In such cases where the first AGM is already held, there is no need to hold any AGM in the year of incorporation. Do note that the time gap between two annual general meetings should not exceed 15 months.
2) Maintenance of records and registers:
Every company is required to maintain specified records and registers to ensure compliance and promote transparency. As per the act, these records must be kept at the registered office of the company and be made accessible to any stakeholder who may request access.
Different types of records and registers that are required to be maintained as per the Companies Act, 2013
- 1. Register of Members,
- 2. Register of Directors,
- 3. Register of Contracts,
- 4. Register of Charges, etc.
- 5. Minutes of meetings of the board of directors, members, shareholders
3) Annual Filings
At the end of each financial year, every Indian company is required to file its annual financial statements and summary of accounts with the Registrar of Companies along with a return having details about the various activities undertaken during the respective financial year.
Several other forms and documents are also required to be filed by the company along with this annual return. These forms are required to be certified by a practicing Chartered Accountant or a practicing Company Secretary.
Other annual compliances include circulation of financial statements & other relevant documents, convening the annual general meeting (AGM), appointing statutory auditors, filing annual electronic forms including XBRL filing of financial statements, annual returns, etc.
4) Informing ROC on the occurrence of specified Events
Below are a few notified events, the occurrence of which needs to be intimated to the Registrar of Companies by filing specified forms:
1. Appointment of the statutory auditor
2. Change in the statutory auditor
3. Appointment of Managing Director/ Whole Time Director
4. Appointment/Resignation of directors
5. Alteration of the main object of the company
6. Amendment of Memorandum of Association & Articles of Association
7. Change in the registered office of the company, etc.
8. Increase in Authorized Share Capital.
9. Share allotment, Share transfer, issue, and exchange of Share warrants.
10. Employees Stock Options - its administration and implementation
11. Buy-Back of Securities
12. Change in Contribution in case of LLP.
13. Registration of Charge
14. Reviving Active Companies that have been “Struck-off”
15. Filings under Condonation of Delay Scheme (CODS)
16. Corporate Social Responsibility (CSR) - Conceptualization & Consultation
17. CSR Management
18. Regulatory Approvals & Compliances- DIPP, STPI, SEZ, RBI, SEBI, IRDAI, DGS&D, TRAI etc.
19. Change of Name
How S.K. Agrawal & Co. Helps in Secretarial Compliances?
With S.K. Agrawal & Co., you can comply Secretarial Compliances seamlessly. We can comply Secretarial Compliances in just 4 simple steps:
Step 1: Confirmation Mail Acceptance of our Proposal
Send confirmation mail at our email id regarding acceptance of our Proposal for Secretarial Compliances. You can request a callback or directly call to our expert on phone number provided at our website. Our experts will contact you and clear all your queries.
Step 2: Send the Documents on our Email Id
Send below-mentioned documents on our email Id to comply for Secretarial Audit:
- Documents related to compliance
- Any Other document/information Required
The Trade Mark Assignment from S.K. Agrawal & Co. is completely online and thus, you can save time and money as you need not have to visit our office. If you want to visit to our office you are most welcome.
Step 3: Document Verification by our Experts Team
Our expert team will verify the documents submitted by you.
Step 4: Our Experts Team will file Documents/Information on MCA/Roc Portal for Secretarial Compliance
After filing of Documents/Information on MCA/ROC Portal, MCA will verify the document/information submitted.
Service Area
We provide strategic and qualitative advisory services to all our clients from domestic to international organizations, small, medium and large sized enterprises, assisting them with their incorporation and quality management services so they can establish their business successfully globally. To help them deal with their tax issues, financial and legal requirements we provide all support for post incorporation services, so they are able to run their business seamlessly. We are based at New Delhi and Faridabad, but our wings are spread to serve clients across the globe. Customer Satisfaction, Quality of Service and our Turnaround time are the drivers of our enthusiasm and success. We are continuously serving our client at Faridabad, Delhi, Gurgaon (Gurugram), Noida (Gautam Budh Nagar), Sonipat, Panipat, Palwal, Jind, Karnal, Meerut, Hapur, Kolkata, Mumbai (Bombay), Pune, Bangalore, Nasik, Aurangabad, Nagpur, Ludhiana, Amritsar, Mohali, Hyderabad, Bareily, Kanpur, Agra ,Mathura, Baddi, Rudrapur, Haridwar, Siliguri, Jamshedpur,Hubli and many other Industrial Areas.